Procurement workflows are often slowed down by inconsistent documents, fragmented supplier data, and manual compliance checks. Teams waste time reformatting tenders, chasing evidence, and justifying supplier decisions.

• Tender packs arrive in inconsistent formats (PDFs, scans, tables, ZIP bundles)

• Manual requirement extraction is slow and error-prone

• Supplier and compliance evidence is fragmented across emails and spreadsheets

• Comparing suppliers is difficult to justify and hard to audit

• Quote formatting must be redone for every buyer template

Ghanix transformed our tender process.

J. Smith

"

Why procurement teams struggle

How GHANIX Works

Step 1 — Upload Tender Pack
Upload tender packs and attachments in PDF, DOCX, scan, or ZIP formats.

Step 2 — Requirement Extraction
AI extracts items, quantities, units, standards references (EN/BS/ISO), delivery terms, warranty clauses, and key conditions, then produces structured requirement records with confidence metadata.

Step 3 — Template Learning
GHANIX learns issuer/buyer-specific formats and table schemas so future tenders map automatically—reducing reformatting and manual field alignment.

Step 4 — Matching & Scoring
Semantic similarity + weighted scoring ranks suppliers by technical fit, compliance status, lead time, and cost signals—with clear “Why Matched” explanations.

Step 5 — Quote & Audit Output
Generate buyer-ready outputs (XLSX/DOCX/PDF), including optional compliance matrices and evidence packaging, while storing traceable audit records for key actions and decisions.

Ghanix transformed our tender process.

J. Smith

"

Role-Based Workspaces (Buyer / Supplier / Broker)

GHANIX provides separate dashboards for Buyers, Suppliers, and Brokers. Access is controlled through Role-Based Access Control (RBAC) to keep data secure and segmented.

Buyer Workspace

Built for procurement teams that publish tenders and evaluate suppliers.

• Upload tenders and view structured requirements

• Compare ranked suppliers with explainable “Why Matched” scoring

• View compliance matrices and certification status

• Evaluate quotes side-by-side and shortlist suppliers

• Export structured outputs and decision summaries

Supplier Workspace

Built for manufacturers, distributors, and service providers.

• Create a capability profile (products, regions, lead times)

• Upload certificates and track expiry/validity

• Upload product catalogues (CSV/API) with specs, pricing, and lead times

• Receive match notifications for relevant tenders

• Submit structured offers aligned to buyer templates

Broker Workspace

Built for intermediaries managing multi-supplier sourcing.

• Manage multiple buyers and supplier pools securely

• Accelerate sourcing with rapid matching and comparison

• Apply margin rules and generate buyer-ready quotes

• Coordinate compliance evidence and packaging

• Maintain traceability of actions, changes, and overrides

How GHANIX Works

Step 1 — Upload Tender Pack
Upload tender packs and attachments in PDF, DOCX, scan, or ZIP formats.

Step 2 — Requirement Extraction
AI extracts items, quantities, units, standards references (EN/BS/ISO), delivery terms, warranty clauses, and key conditions, then produces structured requirement records with confidence metadata.

Step 3 — Template Learning
GHANIX learns issuer/buyer-specific formats and table schemas so future tenders map automatically—reducing reformatting and manual field alignment.

Step 4 — Matching & Scoring
Semantic similarity + weighted scoring ranks suppliers by technical fit, compliance status, lead time, and cost signals—with clear “Why Matched” explanations.

Step 5 — Quote & Audit Output
Generate buyer-ready outputs (XLSX/DOCX/PDF), including optional compliance matrices and evidence packaging, while storing traceable audit records for key actions and decisions.

Ghanix transformed our tender process.

J. Smith

"

Core Capabilities

• Tender ingestion — Upload PDF/DOCX/ZIP packs and attachments

• OCR support (optional) — Converts scanned tenders into machine-readable text

• AI requirement extraction — Items, quantities, standards, delivery, warranty

• Template learning — Buyer-specific schema memory and mapping

• Supplier intelligence layer — Capability profiles, catalogues, certification metadata

• Semantic matching & scoring — Ranked suppliers with configurable weighting

• Explainability — “Why Matched” rationale for each recommendation

• Compliance analysis — Expiry checks, anomaly flags, duplication signals

• Quote builder & export — Buyer-ready outputs (XLSX/DOCX/PDF)

• Audit & traceability — Cryptographically linked records for oversight

GHANIX supports procurement across multiple sectors, including:

• NHS & healthcare supply chains

• Local councils and public procurement

• Construction & facilities management

• Energy and industrial sourcing

• Manufacturing & technology supply chains

• Cross-border procurement and logistics-heavy tenders

Security, Governance & Traceability

GHANIX is designed with governance-friendly controls for procurement environments. Role-based permissions restrict data visibility by user role, and key actions can be recorded in cryptographically linked audit records to support traceability and oversight.

• Role-Based Access Control (RBAC)

• Secure document handling and storage

• Traceable records for key actions and decisions

• Optional tenant segregation and data residency controls

Industries & Use Cases

Request a demo

Email us with your industry and typical tender format, and we’ll show GHANIX end-to-end.

Ghanix cut our tender review time in half while boosting compliance clarity—truly a game changer for our procurement team.

J. Lee

★★★★★